Spaces for 2017 conference are SOLD OUT!

Stay tuned for the launch of 2018 sponsorship and booth space opportunities.

The NC EM Today Conference provides the best forum to network with new prospects while connecting with existing clients. Expected attendance to the Emergency Medicine Today trade show is approximately 1000 and includes physicians, nurses, ALS and BLS professionals, EMS Administrators, and EMS Instructor Coordinators. Please note the show hours on Sunday are scheduled to allow attendees to enjoy the well-attended Paramedic Competition as well as the trade show.

EXHIBITOR SCHEDULE

Sunday, October 1, 2017
  • 8:30 am Vehicle Set-up
  • 9:00 am – 2:00 pm Exhibit Set-up
  • 2:00 pm - 5:30 pm Exhibits Open – Cash Bar
  • 5:30 pm - 7:00 am Security
Monday, October 2, 2017
  • 7:00 am - 8:00 am Exhibit Set-up/Exhibitor Breakfast
  • 8:00 am - 5:30 pm Exhibits Open
  • 10:30 am - 11:00 am Conference Break
  • 11:00 am -12:00 noon Box lunch for Exhibitors
  • 2:45 pm - 3:15 pm Conference Break in Exhibit Hall
  • 5:30 pm - 7:00 am Security
Tuesday, October 3, 2017
  • 7:00 am - 8:00 am Exhibitor Breakfast
  • 8:00 am - 11:00 am Exhibits Open
  • 10:15 am - 10:45 am Conference Break in Exhibit Hall
    (Doorprize Drawings will be held)
  • 11:00 am - 1:30 pm Exhibit Tear Down

PRICING

There is no availability inside the exhibit hall as of Wednesday, August 16, 2017!  There are hallway spaces available and a couple of sponsorship opportunities still open.  If you have questions or would like to be placed on a wait list, please email Barbara Geiger at bugeiger@uptonassociates.com.

SPONSORSHIP OPPORTUNITIES

All sponsorship opportunities will include the EM Today Conference logo.

There are many opportunities for sponsorship during the conference and trade show.  Your sponsorship helps to offset the cost of the conference and allows your company exposure to the attendees outside of the exhibit hall.  If you are interested in sponsoring the cost of an entire break at any time during the conference, please contact Barbara Geiger - bugeiger@uptonassociates.com - for availability, information and pricing.

SOLD
$2000.00 - The Platinum Sponsor
will contribute to the Monday morning break, consisting of doughnuts, coffee and soft drinks. This break will be held in the exhibit hall. The sponsorship will be acknowledged in all conference communications and a sign will be posted in the exhibit hall and at registration.

SOLD
$1500.00 - The Gold Sponsor
will contribute to the Tuesday morning break, consisting of doughnuts, coffee and soft drinks. This break will be held in the exhibit hall. The sponsorship will be acknowledged in all conference communications and a sign will be posted in the exhibit hall and at registration.

$1000.00 - The Silver Sponsor will contribute to the Monday afternoon break, consisting of coffee and soft drinks. This break will be held in the exhibit hall. The sponsorship will be acknowledged in all conference communications and a sign will be posted in the exhibit hall and at registration.

$500.00 - The Bronze Sponsor will contribute to the door and floor graphics. The sponsorship will be acknowledged in all conference communications and a sign will be posted in the exhibit hall and at registration.

$250.00 - The Friend of EMS Sponsor will contribute to the purchase of banners and other signage to be used throughout the conference. The sponsorship will be acknowledged in all conference communications and a sign will be posted in the exhibit hall and at registration.

SOLD
Location:
Front Entrance Windows
Description: Left Side Window Graphic
Size: 42" x 48"
Quantity: 1
Price: $450

Location: Front Entrance Windows
Description: Right Side Window Graphic
Size: 42" x 48"
Quantity: 1
Price: $450

Location: Both Front Entrance Windows
Description: Left and Right Side Window Graphic
Size: 42" x 48"
Quantity: 1
Price: $700

SOLD
Location:
Conference Badge
Description: Conference logo and registrant name on front of badge, your logo on the back
Quantity: 1

SOLD
Location:
Room Key
Description: Front Graphic of Room Key
Quantity: 1

SOLD
Description:
Cube Schedule - New
Size: 4' x 8' and 48" x 18"
Price: $1975
Maximum for the Conference: 2

SOLD
Location:
Check-In Desks

Description: Desk Fronts - Top Sections
Size: 38.375" x 9"
Quantity: 10
Price: $50

SOLD
Description:
Floor Graphics - Directional/Ad
Size: 36" x 36"
Price: $165

SOLD
Location:
Desk Guilford Ballroom
Description: Hospitality Station - Top
Size: 120" x 29"
Quantity: 2
Price: $400

SOLD
Location:
Conference Registration
Description: Across from Escalator
Size: 96" x 24"
Quantity: 2
Price: $350

Location: Exhibit Area
Description: Floor Graphics - Entrance
Size: 74" x 42"
Price: $450

SOLD
Location:
Exterior Doors and Elevators
Description: Vinyl Clings
Size: 16" x 10"
Quantity: 20
Price: $20 EACH

REFUNDS: Requests for refunds must be received in writing prior to September 1, 2017. No refunds will be given after that date, regardless of the cause.

 

SECURITY: Security personnel will be provided Sunday and Monday night.

 

ADDITIONAL EQUIPMENT: Hollins Exhibition Services will be the 2017 show decorator. Extra tables and chairs will be available for a fee. Carpet is NOT included in the booth fee. Order forms for additional equipment will be emailed 30-45 days prior to the event. For further information contact Hollins at 336-315-5225.

 

ELECTRICAL: Electricity is $75.00 per outlet (120 volt).

 

DRAYAGE/SHIPPING: Hollins Exhibition Services will handle drayage. Hotel will not accept shipments.

 

CONFIRMATION: Written confirmation of your booth assignment will be emailed to you upon receipt of your order and full payment. Order forms for additional equipment will be sent with final confirmation approximately one month prior to the show.

 

CONTACT INFORMATION: Barbara Geiger, Upton Associates, 3733 Benson Drive, Raleigh, NC 27609  Phone: 919/ 872-2224; Fax: 919/ 872-1598; bugeiger@uptonassociates.com

 

NOTE: Booth representatives who will attend the sessions or will require CE credit must also register through the NC Office of Emergency Medical Services.

All space will be assigned by Upton Associates.  Booth space will be based on availability of exhibit space; on a first come basis determined by date of request.

 

Setting Up Of Exhibits

Sunday, October 1, 2017

Vehicle Set-up begins at 8:30 am and Exhibitor Set-up will begin at 9:00 am – 2:00pm.  Anything you do not wish to display during the Conference must be out of the exhibit hall aisles by 2:00 pm on Sunday.

 

Exhibitor Registration Desk

Booth personnel can pick up badges: Sunday October 1st from 9:00 am – 2:00 pm.

Barbara Geiger
Upton Associates
bugeiger@uptonassociates.com
919-872-2224

Debra Nichols
Registration Coordinator
Debra.A.Nichols@dhhs.nc.gov
919-855-3935