2018 Sponsorship Opportunity!!
The NC EMS EXPO provides the best forum to network with new prospects while connecting with existing clients. Expected attendance at the expo is over 1000 attendees that include physicians, nurses, and EMS professionals.  Please note the show hours on Sunday are scheduled to allow attendees to enjoy the well-attended Paramedic Competition as well as the trade show.

EXHIBITOR SCHEDULE

Sunday, September 30, 2018
  • 8:30 am                       Vehicle Set-up
  • 9:00 am – 2:00 pm    Exhibit Set-up
  • 2:00 pm – 5:30 pm     Exhibits Open – Cash Bar
  • 5:30 pm – 7:00 am     Security
Monday, October 1, 2018
  • 7:00 am – 8:00 am           Exhibit Set-up/Exhibitor Breakfast
  • 8:00 am – 5:30 pm           Exhibits Open
  • 10:30 am – 11:00 am       Conference Break
  • 11:00 am -12:00 noon     Box lunch for Exhibitors
  • 2:45 pm – 3:15 pm           Conference Break in Exhibit Hall
  • 5:30 pm – 7:00 am            Security
Tuesday, October 2, 2018
  • 7:00 am – 8:00 am            Exhibitor Breakfast
  • 8:00 am – 11:00 am          Exhibits Open
  • 10:15 am – 10:45 am        Conference Break in Exhibit Hall
    (Doorprize Drawings will be held)
  • 11:00 am – 1:30 pm          Exhibit Tear Down

2018 VENDOR HALL PRICING

 If you have questions about vendor spaces please email Barbara Geiger at bugeiger@uptonassociates.com.

VEHICLE AND EQUIPMENT FEE
$1200
PER BOOTH
Fees include exhibit space and registration for 1 representative per booth
EXHIBIT FEE
$825
PER BOOTH
Fees include exhibit space and registration for 1 representative per booth
ELECTRICAL OUTLET USE FEE
$75
PER OUTLET
 
Standard booths are 10’x10′. Each booth includes a draped table, 2 chairs, one-line booth sign, if requested, and registration for one representative to attend sessions, and banquet, Monday exhibitor breakfast, Monday box lunch, and Tuesday exhibitor breakfast. ADDITIONAL BOOTH REPRESENTATIVES MUST BE REGISTERED INDEPENDENTLY OF THE BOOTH OR VEHICLE SPACE. ONLY ONE REGISTRATION IS INCLUDED IN THE BOOTH FEE.

SPONSORSHIP OPPORTUNITIES

All sponsorship opportunities will include the NC EMS EXPO logo.

There are many opportunities for sponsorship during the conference and trade show.  Your sponsorship helps to offset the cost of the conference and allows your company exposure to the attendees outside of the exhibit hall.  If you are interested in sponsoring the cost of an entire break at any time during the conference, please contact Allen Johnson at allen.johnson@dhhs.nc.gov  or (252) 903-8802 for availability, information, and pricing.  Those who sponsored in 2017 have been given the opportunity to sponsor again in 2018, before opened to the public.
SOLD $2000.00 – Monday Morning Break will consist of doughnuts, coffee and soft drinks. This break will be held in the exhibit hall. The sponsorship will be acknowledged in all conference communications and a sign will be posted in the exhibit hall and at registration.

STILL AVAILABLE!!! $2000.00 – Tuesday Morning Break will consist of doughnuts, coffee and soft drinks. This break will be held in the exhibit hall. The sponsorship will be acknowledged in all conference communications and a sign will be posted in the exhibit hall and at registration.

SOLD $1500.00 – Monday Afternoon Break will consist of coffee and soft drinks. This break will be held in the exhibit hall. The sponsorship will be acknowledged in all conference communications and a sign will be posted in the exhibit hall and at registration.

STILL AVAILABLE!!! $1500.00 – Tuesday Afternoon Break will consist of coffee and soft drinks. This break will be held in the exhibit hall. The sponsorship will be acknowledged in all conference communications and a sign will be posted in the exhibit hall and at registration.

ALMOST SOLD OUT!!! 2 LEFT!!
Description:
Cube Schedule – New
Size: 4′ x 8′ and 48″ x 18″
Price: $2250
Maximum for the Conference: 4 cubes (2 SOLD)
ONLY 2 LEFT!!
Location:
Columns outside of Guildford Ballrooms
Description: Panels on Column
Quantity: 14 (12 SOLD)
Price: $175 each
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

STILL AVAILABLE!!!
Description:
Floor Graphics – Directional/Ad
Size: 36″ x 36″
Quantity: Unlimited for Vendor Hall
Price: $165

SOLD
Location:
 Lanyard for Conference
Description: Company Logo on lanyard given out to attendees
Price: $1200
SOLD                                                                                                            Location: Bag for Attendees                                                            Description: Company Logo on the drawstring bag

Price: $1200

SOLD
Location:
Room Key
Description: Front Graphic of Room Key
Price: $1200
SOLD
Location:
 Hospitality Stations
Description:  Top Banner Registration Desk VII/VIII
Size: 120″ x 29″
Quantity: 2
Price: $450
SOLD 
Location:
Conference Registration
Description: Across from Escalator
Size: 96″ x 24″
Quantity: 4 (2 on upper level/2 on lower level) 
Price: $400
Registration Desk VI lower signage still available!!
SOLD
Location: Exhibit Area
Description: Floor Graphics – Entrance
Size: 74″ x 42″
Price: $500

 

SOLD
Location:
 Vinyl Clings througout the Conference Center
Description: Vinyl Clings
Size: 16″ x 10″
Quantity: 20
Price: $30 EACH
REFUNDS: Requests for refunds must be received in writing prior to September 1, 2018. No refunds will be given after that date, regardless of the cause.

SECURITY: Security personnel will be provided Sunday and Monday night.

ADDITIONAL EQUIPMENT: Hollins Exhibition Services will be the 2018 show decorator. Extra tables and chairs will be available for a fee. Carpet is NOT included in the booth fee. Order forms for additional equipment will be emailed 30-45 days prior to the event. For further information contact Hollins at 336-315-5225.

ELECTRICAL: Electricity is $75.00 per outlet (120 volt).

DRAYAGE/SHIPPING: Hollins Exhibition Services will handle drayage. Hotel will not accept shipments.

CONFIRMATION: Written confirmation of your booth assignment will be emailed to you upon receipt of your order and full payment. Order forms for additional equipment will be sent with final confirmation approximately one month prior to the show.

CONTACT INFORMATION: Barbara Geiger, Upton Associates, 3733 Benson Drive, Raleigh, NC 27609  Phone: 919/ 872-2224; Fax: 919/ 872-1598; bugeiger@uptonassociates.com

NOTE: Booth representatives who will attend the sessions or will require CE credit must also register through the NC Office of Emergency Medical Services.

All space will be assigned by Upton Associates.  Booth space will be based on availability of exhibit space; on a first come basis determined by date of request.

Barbara Geiger

Owner, Upton and Associates

bugeiger@uptonassociates.com
919-872-2224

Debra Nichols

Registration Coordinator

debra.a.nichols@dhhs.nc.gov
919-855-3935